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| The Vice-President Finance or [[VP Finance]] is the Chief Financial Officer of the Society. Responsibilities include the preparation of operating budgets for approval by the Engineering Society’s members and the upkeep of accounting records with respect to all financial and like transactions of the Society. As well, the VP Finance ensures that students’ funds are spent in an appropriate manner, satisifactory to our constituents. | | The Vice-President Finance or [[VP Finance]] is the Chief Financial Officer of the Society. Responsibilities include the preparation of operating budgets for approval by the Engineering Society’s members and the upkeep of accounting records with respect to all financial and like transactions of the Society. As well, the VP Finance ensures that students’ funds are spent in an appropriate manner, satisifactory to our constituents. |
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| == Constitution and Bylaw ==
| | The mandated role of the VP Finance is stated in Bylaw 1, Chapter 3 and Bylaw 4, Chapter 2. |
| The mandated role of the VP Finance is stated in Bylaw 1, Chapter 3 and Bylaw 4, Chapter 2 as follows: | |
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| Bylaw 4
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| *2.0.1 The Vice-President Finance is responsible for overseeing the commercial operations defined in Bylaw 5.
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| *2.0.2 The Vice-President Finance shall make a report, at all regular meetings of Council of the Society’s financial position including but not limited to:
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| **a) A comparison of actual income and expenses pertaining to the budget; and
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| **b) A statement of expected income and expenses.
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| *2.0.3 The Vice-President Finance shall, within two weeks following each 31 May, submit the Society’s Accounts and year-end financial statements to the Auditors.
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| *2.0.4 The Vice-President Finance shall present the Auditor’s Report at the Annual General Meeting in October.
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| *2.0.5 The Vice-President Finance is responsible for working with the Alumni Association and the Faculty’s Office of Development on matters pertaining to fundraising.
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| *2.0.6 The Vice-President Finance is responsible for cheque requisition and approval.
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| *2.0.7 The Vice-President Finance, in conjunction with the Executive, shall prepare three budgets for Council Approval:
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| **a) Spring Budget presenting a general overview of the planned financial priorities which shall be presented to the first Council meeting after the Joint Council Meeting;
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| **b) Fall budget containing detailed projections of planned revenue and expenditure which shall be presented at the second Council meeting of the fall term;
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| **c) Winter budget derived from the fall budget including revisions based on actual revenue and expenditures which shall be presented at the January Council meeting.
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| *2.0.8 The Vice-President Finance is responsible for the security of the Society’s priorities.
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| The VP Finance’s portfolio of directors includes:
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| == Responsibilities ==
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| *Finance Committee
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| == Oversights == | | == Oversights == |