VP Communications

Executive VP Communications
incumbent: Maegan Chang Elec 1T3T1 + PEY as of April 2011
email	vpcomm@g.skule.ca
Employer	[President]
Organization	Engineering Society
Board member of	Board of Directors

The Vice-President Communications serves as 1 of 6 executive members of the Engineering Societyand is a key player in marketing and strategic communications, and manages both an internal and external portfolio.

Internally, the Vice-President Communication plays the role of the chief administrative officer with the responsibility of overseeing the maintenance and development of corporate documents, the IT infrastructure and of both current and existing web applications.

The external portfolio is a combination of a service - by providing students with information through publications and communication channels - and the creation of an image through strategic marketing and branding campaigns. Though very challenging, the Vice-President Communications will have the unique opportunity to shape how students perceive and relate to our organization through the development of the appropriate teams and tools.

The VP Communications portfolio consists of the following commissions:

• Marketing and Strategic Communications Commission
• Maintenance and Operations Commission
• Publications

Constitution and Bylaw

Bylaw 1 4.4 Vice-President Communications

• 4.4.1 In accordance with the provisions of the Corporations Act of Ontario, the Vice-President Communications shall be responsible for the maintenance of:
  • a. A copy of the letters patent and any supplementary letters patent issued to the Society;
  • b. All Bylaws, Policies and Special Resolutions of the Society;
  • c. A register of all Members which shall include their names, addresses and phone numbers; and d. All minutes and associated documents.
• 4.4.2 The Vice-President Communications shall be responsible for all other duties assigned to Secretaries of Corporations under the Corporations Act of Ontario.
• 4.4.3 The Vice President Communications shall, upon request by a member, make available to that member the full and correct version of any Society document (i.e., bylaws, policies, special resolutions of council, minutes and their associated documents) within 10 business days.
• 4.4.4 The Vice-President Communications shall be responsible for submitting Notices of Change to the Ontario Ministry of Consumer and Business Services within 15 days of any change in officer or director in the Society. The Vice-President Communications will be further responsible for keeping duplicates of these Notices on file in the Society’s office in accordance with the Ontario Corporations Information Act.

Bylaw 4

3.0.1 The Vice-President Communications shall ensure that notice of Meetings is issued well in advance. 3.0.2 The Vice-President Communications shall ensure that an agenda is prepared for each meeting. 3.0.3 The Vice-President Communications shall ensure that quality minutes are taken at each meeting. 3.0.4 The Vice-President Communications shall ensure that the Bylaws and Policies are updated regularly. 3.0.5 The Vice-President Communications shall ensure that records for all Meetings and any other documents and reports presented at Meetings are being maintained and published online. 3.0.6 The Vice-President Communications shall ensure that refreshments are provided for all Meetings. 3.0.7 The Vice-President Communications shall be responsible for the collection of year-end reports from all outgoing Directors and Officers. 3.0.8 The Vice-President Communications shall be responsible for maintaining the e-mail address pointers of the “skule.ca” domain. 3.0.9 The Vice-President Communications shall be responsible for maintaining a current list of contact information for all Councillors. 3.0.10 The Vice-President Communications shall be responsible for overseeing the branding of Society services, operations and events. 3.0.11 The Vice-President Communications shall be responsible for overseeing the use of relevant communications media to market Society services, operations and events.

Bylaw 4

Oversights

The VP Communications portfolio includes:

Marketing and Strategic Communications Commission

• Brand Manager
• Community Manager
• Campaign Manager
• Archivist (2.1.8)

Maintenance and Operations Commission

• Systems Administrator (2.1.11)
• Webmaster (2.1.9)
• Web development Project Leaders
• Executive Secretary

Publications

• The Cannon (Newspaper) Director (2.1.2)
• F!rosh Handbook Editor (2.1.3)
• Skulebook Editor (2.1.4)
• Toike Oike (Newspaper) Editor (2.1.1)

Current Projects

• Skule.ca
• Digest Reform
• Plasma Screen System
• Social Media Presence
• Branding and Logo Evolution

Past Projects

• Bulletin Boards

Past VP Communications

Year	Name
2012-2013	Yerusha Nuh	Elec 1T4
2011-2012	Maegan Chang	Elec 1T3T1 + PEY
2010-2011	Abhishek Mathur	Mech 1T2+PEY
2009-2010	Amanda Bell	Indy 1T1+PEY
2008-2009	John Matienzo	Comp 1T0+PEY
2007-2008	Robert Jackiewicz	ECE 0T7+PEY
2006-2007	Sam Vafaee	Comp 0T8+PEY
2005-2006	Henry Cheung	NΨ 0T7+PEY
2004-2005	Alice Xu*/Chris Doan	?

Past VP Internals

Year	Name
2003-2004	Tarek Saghir	Chem 0T5
2002-2003	Mark Angelo	Chem 0T3
2001-2002	Eric Leung	?
2000-2001	Althea Barthos	?
1999-2000	Chris Peressotti	NΨ 0T1+PEY
1998-1999	Heather White	?
1997-1998	Paul Anderson	?
1996-1997	Binh Ha	?

Past Secretaries

Year	Name
1995-1996	David Traub-Werner	?
1994-1995	Michael Paszti	?
1993-1994	Tanya Murua	?
1992-1993	Caroline Zywulko	?
1991-1992	Michelle Radford	?
1990-1991	Marisa Sterling	?
1989-1990	Robin Wilson	?
1988-1989	Peter Noble	Chem 8T9
1987-1988	Steve Bywater	?
1986-1987	Maria Athanasoulas	?
1985-1986	Jeremy Bateson	?
1984-1985	Suzanne Rochford	?
1983-1984	Alla Linetsky	?
1982-1983	Deborah Fletcher	?
1981-1982	Margie Bawden	?
1980-1981	Diane Kapica	?
1979-1980	Brian Baetz	?
1978-1979	Violet Jeux	?
1977-1978	Jill Hales	?
1976-1977	Rodolfo Monteforte	?
1975-1976	B. Paepcke	?
1974-1975	Elizabeth Wood	?
1973-1974	Peter Arato	?
1972-1973	Torben Frost	?
1971-1972	Sven Miglin	?
1970-1971	Dave Pike	?
1969-1970	?	?
1968-1969	Michael V. Sefton	Chem 7T1
1967-1968	Peggy Duncan	?