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===5.10 Speaker=== | ===5.10 Speaker=== | ||
5.10.1 The Speaker shall ensure proper procedure during all meetings of the Board. | *5.10.1 The Speaker shall ensure proper procedure during all meetings of the Board. | ||
5.10.2 In the absence of the Speaker, the President shall act as Chair of the Board, except as determined by a majority vote of the Board. | *5.10.2 In the absence of the Speaker, the President shall act as Chair of the Board, except as determined by a majority vote of the Board. | ||
5.10.3 The Speaker shall be selected by the Board of Directors at the first meeting of the new Board Members by a majority vote. | *5.10.3 The Speaker shall be selected by the Board of Directors at the first meeting of the new Board Members by a majority vote. | ||
5.10.4 Nominations for the Speaker shall be held according to the Bylaw on Elections. | *5.10.4 Nominations for the Speaker shall be held according to the Bylaw on Elections. | ||
5.10.5 The Speaker shall be a non-voting member of the Board of Directors. | *5.10.5 The Speaker shall be a non-voting member of the Board of Directors. | ||
5.10.6 The Speaker shall act as the Speaker for Council, where necessary. | *5.10.6 The Speaker shall act as the Speaker for Council, where necessary. | ||
===5.11 Committees=== | ===5.11 Committees=== | ||
5.11.1 The following shall be considered Standing Committees of the Board: | *5.11.1 The following shall be considered Standing Committees of the Board: | ||
a. The Executive Committee; | **a. The Executive Committee; | ||
b. The Finance Committee; | **b. The Finance Committee; | ||
c. The Levy Fund committee; | **c. The Levy Fund committee; | ||
d. The Policy & Structure Committee; | **d. The Policy & Structure Committee; | ||
5.11.2 No resolution of a Standing Committee shall take force until it is ratified by the Board | *5.11.2 No resolution of a Standing Committee shall take force until it is ratified by the Board | ||
== CHAPTER 6 – COUNCIL == | == CHAPTER 6 – COUNCIL == | ||
===6.0 General=== | ===6.0 General=== | ||
6.0.1 The Council shall compose of the Officers, Project Directors, Class Representatives, Discipline Club Chairs and Ex-Officio Directors. | *6.0.1 The Council shall compose of the Officers, Project Directors, Class Representatives, Discipline Club Chairs and Ex-Officio Directors. | ||
===6.1 Regular Meeting of the Council=== | ===6.1 Regular Meeting of the Council=== | ||
6.1.1 The Council shall meet twice each semester to discuss the following: | *6.1.1 The Council shall meet twice each semester to discuss the following: | ||
** a. Progress reports of the Officers; | |||
** b. Feedback session for Project Directors; | |||
** c. Discussion for Class Representatives on current issues and events. | |||
===6.2 Joint Council Meeting=== | ===6.2 Joint Council Meeting=== | ||
6.2.1 There shall be a Joint Council Meeting after the election of the Officers and before the commencement of spring examinations, consisting of two (2) parts. | *6.2.1 There shall be a Joint Council Meeting after the election of the Officers and before the commencement of spring examinations, consisting of two (2) parts. | ||
6.2.2 The Joint Council Meeting (First Part) shall include, in this order: | *6.2.2 The Joint Council Meeting (First Part) shall include, in this order: | ||
** a. The elections for Project Director positions; | |||
** b. The election of the Chief Returning Officer; and | |||
** c. The incoming President’s Oath of Office. | |||
6.2.3 The Joint Council Meeting (Second Part) shall include, in this order: | *6.2.3 The Joint Council Meeting (Second Part) shall include, in this order: | ||
** a. The incoming Officers’ Oath of Office; | |||
b. The incoming Project Directors’ and the Chief Returning Officer’s Oaths of Office; and | ** b. The incoming Project Directors’ and the Chief Returning Officer’s Oaths of Office; and | ||
c. The creation of the standing committees, as outlined in the policies. | ** c. The creation of the standing committees, as outlined in the policies. | ||
*6.2.4 Joint Council Meeting shall follow Robert’s Rules of Order. | |||
== CHAPTER 7 – EMPLOYEES == | == CHAPTER 7 – EMPLOYEES == | ||
===7.0 General=== | ===7.0 General=== | ||
7.0.1 The Society shall employ an Office Manager and such other persons as the Board of Directors may approve. | *7.0.1 The Society shall employ an Office Manager and such other persons as the Board of Directors may approve. | ||
===7.1 Specific Employees=== | ===7.1 Specific Employees=== | ||
7.1.1 There shall be an Office Manager who shall be responsible for: | *7.1.1 There shall be an Office Manager who shall be responsible for: | ||
a. Overseeing the administration of the Society’s Head Office; | **a. Overseeing the administration of the Society’s Head Office; | ||
b. Maintaining the day-to-day financial records of the Society; and | **b. Maintaining the day-to-day financial records of the Society; and | ||
c. Other duties as may be specified in Bylaws and Policies. | **c. Other duties as may be specified in Bylaws and Policies. | ||
== CHAPTER 8 – AMENDMENTS, BYLAWS AND POLICIES == | == CHAPTER 8 – AMENDMENTS, BYLAWS AND POLICIES == | ||
===8.0 General=== | ===8.0 General=== | ||
8.0.1 There shall be three levels of documents specifying the organization of the Society; | *8.0.1 There shall be three levels of documents specifying the organization of the Society; | ||
a. Bylaw 1 (Constitution); | **a. Bylaw 1 (Constitution); | ||
b. Other Bylaws; and | **b. Other Bylaws; and | ||
c. Policies. | **c. Policies. | ||
===8.1 Bylaw 1 (The Constitution of the University of Toronto Engineering Society)=== | ===8.1 Bylaw 1 (The Constitution of the University of Toronto Engineering Society)=== | ||
8.1.1 Bylaw 1 shall specify the fundamental organization of the Society. | *8.1.1 Bylaw 1 shall specify the fundamental organization of the Society. | ||
8.1.2 Bylaw 1 may only be amended by: | *8.1.2 Bylaw 1 may only be amended by: | ||
a. A two-thirds vote at a General Meeting; or | **a. A two-thirds vote at a General Meeting; or | ||
b. A two-thirds vote at the Board of Directors Meeting. | **b. A two-thirds vote at the Board of Directors Meeting. | ||
8.1.3 In the case of 8.1.2b), such amendment must be ratified by a two-thirds vote at: | *8.1.3 In the case of 8.1.2b), such amendment must be ratified by a two-thirds vote at: | ||
a. A General Meeting called for that purpose; or | **a. A General Meeting called for that purpose; or | ||
b. The next Annual General Meeting. | **b. The next Annual General Meeting. | ||
8.1.4 If such approval has not occurred by the next Annual General Meeting the amendment is struck down and neither it nor any substantially similar amendment, may be proposed at a meeting of Council for one year following the date of the Annual General Meeting. | *8.1.4 If such approval has not occurred by the next Annual General Meeting the amendment is struck down and neither it nor any substantially similar amendment, may be proposed at a meeting of Council for one year following the date of the Annual General Meeting. | ||
8.1.5 Any amendment, repeal, or re-enactment of Chapter 2 (Membership & Fees), Chapter 3 | *8.1.5 Any amendment, repeal, or re-enactment of Chapter 2 (Membership & Fees), Chapter 3 | ||
(General Meetings), Chapter 5 (Board of Directors), Chapter 6 (Councils), or Chapter 8 (Amendments, Bylaws and Policies) shall be effective only upon the approval thereof by the Governing Council. | (General Meetings), Chapter 5 (Board of Directors), Chapter 6 (Councils), or Chapter 8 (Amendments, Bylaws and Policies) shall be effective only upon the approval thereof by the Governing Council. | ||
===8.2 Other Bylaws=== | ===8.2 Other Bylaws=== | ||
8.2.1 Other Bylaws shall: | *8.2.1 Other Bylaws shall: | ||
a. Provide additional order to the organization specified in Bylaw 1; and/or | **a. Provide additional order to the organization specified in Bylaw 1; and/or | ||
b. Specify the organization of other areas of the Society. | **b. Specify the organization of other areas of the Society. | ||
8.2.2 Other Bylaws may only be passed, repealed, or amended by a two-thirds vote of: | *8.2.2 Other Bylaws may only be passed, repealed, or amended by a two-thirds vote of: | ||
a. A General Meeting; or | **a. A General Meeting; or | ||
b. A meeting of the Board of Directors. | **b. A meeting of the Board of Directors. | ||
===8.3 Policies=== | ===8.3 Policies=== | ||
8.3.1 Policies shall: | *8.3.1 Policies shall: | ||
a. Describe details of the functioning of the Society; and | **a. Describe details of the functioning of the Society; and | ||
b. Provide continuity in the Society. | **b. Provide continuity in the Society. | ||
8.3.2 Policies may only be passed, repealed, or amended by a majority vote of: | *8.3.2 Policies may only be passed, repealed, or amended by a majority vote of: | ||
a. A General Meeting; | **a. A General Meeting; | ||
b. A meeting of the Board of Directors; or | **b. A meeting of the Board of Directors; or | ||
c. A meeting of the Officers. | **c. A meeting of the Officers. | ||
8.3.3 When a policy is passed, repealed, or amended, it shall be noted which governing body of the Society did so (i.e., a General Meeting, Board of Directors, or the Officers). | *8.3.3 When a policy is passed, repealed, or amended, it shall be noted which governing body of the Society did so (i.e., a General Meeting, Board of Directors, or the Officers). | ||
8.3.4 A notice shall be given to all the Board of Directors when a policy is repealed, reinstated or amended at a Meeting of the Officers. | *8.3.4 A notice shall be given to all the Board of Directors when a policy is repealed, reinstated or amended at a Meeting of the Officers. | ||
8.3.5 Policies passed, repealed, or amended at a General Meeting may only be repealed, re-instated, or amended at another General meeting for a period of one year. | *8.3.5 Policies passed, repealed, or amended at a General Meeting may only be repealed, re-instated, or amended at another General meeting for a period of one year. | ||
8.3.6 Policies passed, repealed, or amended at a meeting of the Board of Directors may only be repealed, re-instated, or amended at another meeting of the Board, or a General meeting for a period of one year. | *8.3.6 Policies passed, repealed, or amended at a meeting of the Board of Directors may only be repealed, re-instated, or amended at another meeting of the Board, or a General meeting for a period of one year. | ||
8.3.7 Policies passed, repealed, or amended at a meeting of the Officers may be repealed, amended, or re-instated at another meeting of the Officers, a Board of Directors meeting, or a General meeting for a period of one year. | *8.3.7 Policies passed, repealed, or amended at a meeting of the Officers may be repealed, amended, or re-instated at another meeting of the Officers, a Board of Directors meeting, or a General meeting for a period of one year. | ||
8.3.8 One year after a policy has been passed, repealed, or amended, it may again be amended or repealed by any body outlined in 8.3.2 | *8.3.8 One year after a policy has been passed, repealed, or amended, it may again be amended or repealed by any body outlined in 8.3.2 | ||
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