Engineering Society Bylaw 1 (The Constitution): Difference between revisions

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===5.10 Speaker===
===5.10 Speaker===
5.10.1 The Speaker shall ensure proper procedure during all meetings of the Board.
*5.10.1 The Speaker shall ensure proper procedure during all meetings of the Board.
5.10.2 In the absence of the Speaker, the President shall act as Chair of the Board, except as determined by a majority vote of the Board.
*5.10.2 In the absence of the Speaker, the President shall act as Chair of the Board, except as determined by a majority vote of the Board.
5.10.3 The Speaker shall be selected by the Board of Directors at the first meeting of the new Board Members by a majority vote.
*5.10.3 The Speaker shall be selected by the Board of Directors at the first meeting of the new Board Members by a majority vote.
5.10.4 Nominations for the Speaker shall be held according to the Bylaw on Elections.
*5.10.4 Nominations for the Speaker shall be held according to the Bylaw on Elections.
5.10.5 The Speaker shall be a non-voting member of the Board of Directors.
*5.10.5 The Speaker shall be a non-voting member of the Board of Directors.
5.10.6 The Speaker shall act as the Speaker for Council, where necessary.
*5.10.6 The Speaker shall act as the Speaker for Council, where necessary.


===5.11 Committees===
===5.11 Committees===
5.11.1 The following shall be considered Standing Committees of the Board:
*5.11.1 The following shall be considered Standing Committees of the Board:
a. The Executive Committee;
**a. The Executive Committee;
b. The Finance Committee;
**b. The Finance Committee;
c. The Levy Fund committee;
**c. The Levy Fund committee;
d. The Policy & Structure Committee;
**d. The Policy & Structure Committee;
5.11.2 No resolution of a Standing Committee shall take force until it is ratified by the Board
*5.11.2 No resolution of a Standing Committee shall take force until it is ratified by the Board




== CHAPTER 6 – COUNCIL ==
== CHAPTER 6 – COUNCIL ==


===6.0 General===
===6.0 General===
6.0.1 The Council shall compose of the Officers, Project Directors, Class Representatives, Discipline Club Chairs and Ex-Officio Directors.
*6.0.1 The Council shall compose of the Officers, Project Directors, Class Representatives, Discipline Club Chairs and Ex-Officio Directors.


===6.1 Regular Meeting of the Council===
===6.1 Regular Meeting of the Council===
6.1.1 The Council shall meet twice each semester to discuss the following:
*6.1.1 The Council shall meet twice each semester to discuss the following:
a. Progress reports of the Officers;
** a. Progress reports of the Officers;
b. Feedback session for Project Directors;
** b. Feedback session for Project Directors;
c. Discussion for Class Representatives on current issues and events.
** c. Discussion for Class Representatives on current issues and events.


===6.2 Joint Council Meeting===
===6.2 Joint Council Meeting===
6.2.1 There shall be a Joint Council Meeting after the election of the Officers and before the commencement of spring examinations, consisting of two (2) parts.
*6.2.1 There shall be a Joint Council Meeting after the election of the Officers and before the commencement of spring examinations, consisting of two (2) parts.
6.2.2 The Joint Council Meeting (First Part) shall include, in this order:
*6.2.2 The Joint Council Meeting (First Part) shall include, in this order:
a. The elections for Project Director positions;
** a. The elections for Project Director positions;
b. The election of the Chief Returning Officer; and
** b. The election of the Chief Returning Officer; and
c. The incoming President’s Oath of Office.
** c. The incoming President’s Oath of Office.
6.2.3 The Joint Council Meeting (Second Part) shall include, in this order:
*6.2.3 The Joint Council Meeting (Second Part) shall include, in this order:
a. The incoming Officers’ Oath of Office;
** a. The incoming Officers’ Oath of Office;
b. The incoming Project Directors’ and the Chief Returning Officer’s Oaths of Office; and
** b. The incoming Project Directors’ and the Chief Returning Officer’s Oaths of Office; and
c. The creation of the standing committees, as outlined in the policies.
** c. The creation of the standing committees, as outlined in the policies.
6.2.4 Joint Council Meeting shall follow Robert’s Rules of Order.
*6.2.4 Joint Council Meeting shall follow Robert’s Rules of Order.


== CHAPTER 7 – EMPLOYEES ==
== CHAPTER 7 – EMPLOYEES ==


===7.0 General===
===7.0 General===
7.0.1 The Society shall employ an Office Manager and such other persons as the Board of Directors may approve.
*7.0.1 The Society shall employ an Office Manager and such other persons as the Board of Directors may approve.


===7.1 Specific Employees===
===7.1 Specific Employees===
7.1.1 There shall be an Office Manager who shall be responsible for:
*7.1.1 There shall be an Office Manager who shall be responsible for:
a. Overseeing the administration of the Society’s Head Office;
**a. Overseeing the administration of the Society’s Head Office;
b. Maintaining the day-to-day financial records of the Society; and
**b. Maintaining the day-to-day financial records of the Society; and
c. Other duties as may be specified in Bylaws and Policies.
**c. Other duties as may be specified in Bylaws and Policies.
== CHAPTER 8 – AMENDMENTS, BYLAWS AND POLICIES ==
== CHAPTER 8 – AMENDMENTS, BYLAWS AND POLICIES ==


===8.0 General===
===8.0 General===
8.0.1 There shall be three levels of documents specifying the organization of the Society;
*8.0.1 There shall be three levels of documents specifying the organization of the Society;
a. Bylaw 1 (Constitution);
**a. Bylaw 1 (Constitution);
b. Other Bylaws; and
**b. Other Bylaws; and
c. Policies.
**c. Policies.


===8.1 Bylaw 1 (The Constitution of the University of Toronto Engineering Society)===
===8.1 Bylaw 1 (The Constitution of the University of Toronto Engineering Society)===
8.1.1 Bylaw 1 shall specify the fundamental organization of the Society.
*8.1.1 Bylaw 1 shall specify the fundamental organization of the Society.
8.1.2 Bylaw 1 may only be amended by:
*8.1.2 Bylaw 1 may only be amended by:
a. A two-thirds vote at a General Meeting; or
**a. A two-thirds vote at a General Meeting; or
b. A two-thirds vote at the Board of Directors Meeting.
**b. A two-thirds vote at the Board of Directors Meeting.
8.1.3 In the case of 8.1.2b), such amendment must be ratified by a two-thirds vote at:
*8.1.3 In the case of 8.1.2b), such amendment must be ratified by a two-thirds vote at:
a. A General Meeting called for that purpose; or
**a. A General Meeting called for that purpose; or
b. The next Annual General Meeting.
**b. The next Annual General Meeting.
8.1.4 If such approval has not occurred by the next Annual General Meeting the amendment is struck down and neither it nor any substantially similar amendment, may be proposed at a meeting of Council for one year following the date of the Annual General Meeting.
*8.1.4 If such approval has not occurred by the next Annual General Meeting the amendment is struck down and neither it nor any substantially similar amendment, may be proposed at a meeting of Council for one year following the date of the Annual General Meeting.
8.1.5 Any amendment, repeal, or re-enactment of Chapter 2 (Membership & Fees), Chapter 3
*8.1.5 Any amendment, repeal, or re-enactment of Chapter 2 (Membership & Fees), Chapter 3
(General Meetings), Chapter 5 (Board of Directors), Chapter 6 (Councils), or Chapter 8 (Amendments, Bylaws and Policies) shall be effective only upon the approval thereof by the Governing Council.
(General Meetings), Chapter 5 (Board of Directors), Chapter 6 (Councils), or Chapter 8 (Amendments, Bylaws and Policies) shall be effective only upon the approval thereof by the Governing Council.


===8.2 Other Bylaws===
===8.2 Other Bylaws===
8.2.1 Other Bylaws shall:
*8.2.1 Other Bylaws shall:
a. Provide additional order to the organization specified in Bylaw 1; and/or
**a. Provide additional order to the organization specified in Bylaw 1; and/or
b. Specify the organization of other areas of the Society.
**b. Specify the organization of other areas of the Society.
8.2.2 Other Bylaws may only be passed, repealed, or amended by a two-thirds vote of:
*8.2.2 Other Bylaws may only be passed, repealed, or amended by a two-thirds vote of:
a. A General Meeting; or
**a. A General Meeting; or
b. A meeting of the Board of Directors.
**b. A meeting of the Board of Directors.


===8.3 Policies===
===8.3 Policies===
8.3.1 Policies shall:
*8.3.1 Policies shall:
a. Describe details of the functioning of the Society; and
**a. Describe details of the functioning of the Society; and
b. Provide continuity in the Society.
**b. Provide continuity in the Society.
8.3.2 Policies may only be passed, repealed, or amended by a majority vote of:
*8.3.2 Policies may only be passed, repealed, or amended by a majority vote of:
a. A General Meeting;
**a. A General Meeting;
b. A meeting of the Board of Directors; or
**b. A meeting of the Board of Directors; or
c. A meeting of the Officers.
**c. A meeting of the Officers.
8.3.3 When a policy is passed, repealed, or amended, it shall be noted which governing body of the Society did so (i.e., a General Meeting, Board of Directors, or the Officers).
*8.3.3 When a policy is passed, repealed, or amended, it shall be noted which governing body of the Society did so (i.e., a General Meeting, Board of Directors, or the Officers).
8.3.4 A notice shall be given to all the Board of Directors when a policy is repealed, reinstated or amended at a Meeting of the Officers.
*8.3.4 A notice shall be given to all the Board of Directors when a policy is repealed, reinstated or amended at a Meeting of the Officers.
8.3.5 Policies passed, repealed, or amended at a General Meeting may only be repealed, re-instated, or amended at another General meeting for a period of one year.
*8.3.5 Policies passed, repealed, or amended at a General Meeting may only be repealed, re-instated, or amended at another General meeting for a period of one year.
8.3.6 Policies passed, repealed, or amended at a meeting of the Board of Directors may only be repealed, re-instated, or amended at another meeting of the Board, or a General meeting for a period of one year.
*8.3.6 Policies passed, repealed, or amended at a meeting of the Board of Directors may only be repealed, re-instated, or amended at another meeting of the Board, or a General meeting for a period of one year.
8.3.7 Policies passed, repealed, or amended at a meeting of the Officers may be repealed, amended, or re-instated at another meeting of the Officers, a Board of Directors meeting, or a General meeting for a period of one year.
*8.3.7 Policies passed, repealed, or amended at a meeting of the Officers may be repealed, amended, or re-instated at another meeting of the Officers, a Board of Directors meeting, or a General meeting for a period of one year.
8.3.8 One year after a policy has been passed, repealed, or amended, it may again be amended or repealed by any body outlined in 8.3.2
*8.3.8 One year after a policy has been passed, repealed, or amended, it may again be amended or repealed by any body outlined in 8.3.2






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